Field notes
Preparing your payable files before an accuracy review
Reviewers spend less time reconstructing your world when the exports arrive complete. This checklist is the one we send after intake for an accounts payable accuracy engagement.
Core files
- Open AP aging with vendor, invoice number, date, amount, and due date
- Payment register for the last ninety days
- Vendor master with tax IDs where available and creation dates
- A sample of purchase orders tied to recent high-value invoices
Helpful extras
Approval matrices, match tolerance settings, and a short note on who can release rush payments. If statements from key vendors are already on hand, include them — they accelerate vendor ledger reconciliation when that is part of scope.
Name one payable contact for clarifying questions. Silence between exports and answers is what stretches an eight-day review into fifteen.